Ogłoszenia - ngo.pl

Job Info

• Job Identification 19039
• Apply Before 28/02/2026, 11:59 PM
• Contract Type Special Short Term Graded 
• Recruiting Type General Service
• Grade G-5

Under the direct supervision of the Senior Programme Associate and overall supervision by the LMSI Programme Coordinator the successful candidate will be assisting in the Labour Mobility and Social Inclusion Programme implementation in Poland, in particular in the Warsaw Integration Center operation.

Responsibilities

1. Assist in the Warsaw Integration Center (WIC) operation, in particular serving as a first focal point for the migrants at the WIC reception in person on everyday basis conducting migrants needs assessment, registering them for the relevant IOM services and referring them for assistance provided by other organizations/institutions, if needed.
2. Assist in preparing, monitoring and evaluation of individual integration plans for migrants developed based on the migrants needs assessment.
3. Identify vulnerable persons and support their referral to relevant protection services.
4. Assist migrants with all the necessary information in order to facilitate their access to relevant services and navigate them in the Polish institutional and cultural context.
5. Act as focal point for administrative coordination of the integration centre involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions related to maintaining WIC space, ordering office supply and equipment, etc.
6. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information. 
7. Draft correspondence on a project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation, set up and maintain files/records; 
8. Request to complex information requests, set up and maintain files/ records, organize meetings, workshops, webinars, and training sessions for migrants.
9. Support in translating during career counselling sessions, workshops also information materials/ documents and other needed information used for individual and/ or group activities.
10. Ensure compliance and alignment with the Mission’s policies and procedures and especially with IOM’s Data Protection Principles.  
11. Perform such other related duties as may be assigned.

Qualifications

EDUCATION

• School diploma with five years of relevant experience; or,
• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience

EXPERIENCE

• Knowledge of the broad range of migration related subject areas dealt with by the Organization, especially knowledge on migrants and refugees adaptation process and social-economic inclusion
• Knowledge of rights and obligations of Ukrainian citizens and their family members who fled the war in Ukraine to Poland
• Knowledge of the migration law in Poland will be an asset
• Familiarity with the Polish institutional system
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; 
• Experience in working in a multi-cultural environment
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Prior experience in a receptionist or administrative role will be an asset.
• Experience in working in dynamic work environment and under pressure will be an asset.

SKILLS

• Excellent communication (in person, online and on the phone) and organizational skills
• Computer literacy in standard software applications especially Microsoft Office (fluency with Excel and Microsoft Forms)
• Ability to work in a team, to manage multiple tasks, prioritize responsibilities, and maintain an organized workspace
• Intercultural competence

LANGUAGES

• Required:  Polish, English, Ukrainian and Russian
• Desirable: Spanish 

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
7. IOM only accepts duly completed applications submitted through the IOM online recruitment system: Project Associate (Integration Center) - IOM Careers. The online tool also allows candidates to track the status of their application.
8. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies