Ogłoszenia - ngo.pl

📍 Warsaw / Hybrid | ⏰ Full-time/part-time | 💼 Employment contract or B2B

Ashoka Poland is looking for a Junior Operations & Finance Specialist to support the smooth day‑to‑day functioning of our organization. This is a cross‑functional role at the heart of our team, combining operations, administration, HR/talent coordination, finance, and systems work.

This role involves working with a wide range of different tasks and responsibilities that support the organization as a whole. You will have an Accountability Partner, a Finance Manager, Co-directors, and a whole team to make sure you are successful in this role. While not every task can be named in advance, we are looking for someone who is well‑organized, reliable, and comfortable supporting work across people, processes, and systems.

What you’ll do

Operations & Administration

• Support daily operations and administrative processes
• Coordinate office operations, vendors, and logistics
• Schedule meetings and support visitors
• Prepare draft organizational reports (including annual reports and GUS reporting)
• Draft resolutions and formal documents for governance bodies

Talent / HR Coordination

• Prepare and manage staff and contractor documentation (employment, civil‑law, B2B)
• Liaise with the accounting office on payroll, contracts, and sick leave
• Coordinate recruitment, onboarding, and offboarding processes with support of the leadership team
• Support HR processes, internal events, and team activities
• Manage HR‑related workflows and data in Salesforce and with Ashoka teams

Finance & Systems Support

• Support the Finance Manager with day‑to‑day operational tasks
• Manage financial document workflows and assist with reconciliations (Saldeo)
• Maintain accurate data across Salesforce (HR & Fundraising modules)
• Support administrative aspects of fundraising and grant‑related processes

What we’re looking for

• Interest in operations, office management, administration, or HR coordination
• Understanding of HR processes and basic labor law, and willingness to learn more
• Some experience of working with financial documentation and accounting offices or willingness to learn
• Comfort working with multiple systems (inc. Salesforce, Saldeo )
• Strong organizational skills and attention to detail
• Ability to work independently and manage changing priorities
• Fluency in English and Polish
• A collaborative, proactive mindset

What we offer

• Flexible working hours
• Employment contract or B2B (32-40h/week)
• Hybrid work model (home office + Warsaw office 2 days)
• Additional paid days off during the year
• Menstrual leave
• Learning & Development days off (dedicated time for growth and learning)
• Development opportunities in an international organization
• Supportive, trust‑based team culture
• Meaningful work with real social impact
• Salary: PLN 5000–6500 brutto month, depending on experience

How to apply

Please send your CV and a short cover letter answering the following two questions:

1. Why are you a good fit for the Junior Operations & Finance Specialist role at Ashoka?
2. Which social issues or social innovations are closest to you, and why?

📩 Apply via: [email protected]
🗓 Application deadline: May 22, 2026

Applications without a cover letter answering the questions above will not be considered.

Recruitment process & timeline

• We are running a focused and efficient recruitment process
• All candidates will receive feedback by the first week of June
• The process will include:
• We aim to make a final decision by mid‑June

We encourage you to learn more about Ashoka here:
https://www.ashoka.org/pl-pl/country/poland