Ogłoszenia - ngo.pl

Join our team in Kraków! We are looking for a motivated and experienced Partnership Development Coordinator to support the growth of our humanitarian and public health programs.

This position offers:
✔ Hybrid work model – 1 remote working day per week
✔ Employment contract (Umowa o pracę)
✔ Private medical care
✔ Professional training and development opportunities
✔ Opportunity to work in an international humanitarian environment
✔ Meaningful and impactful work supporting vulnerable communities

In this role, you will contribute to program development, donor engagement, grant writing, and strategic partnerships with NGOs, institutions, and international donors. We are looking for someone with strong proposal writing and coordination skills, experience in humanitarian or development organizations, and fluency in Polish and English. Become part of a dedicated and mission-driven team making a real difference through partnerships and innovative programming.

Project HOPE Polska is implementing HEALINK: Health Without Barriers, an integrated program aimed at improving access to essential services for vulnerable migrant populations in Poland.   The project addresses barriers to healthcare, protection, and social support through case management, MHPSS, and strengthened referral pathways. Using a  client-centered and trauma-informed approach, the program supports migrants  
in overcoming administrative, linguistic, and psychosocial challenges while enhancing coordination with local institutions.  It also builds the capacity of frontline professionals to deliver inclusive and culturally competent services. Overall, the project contributes to improved access to care, strengthened local systems, and better health and protection outcomes for vulnerable communities. 

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Key Activities and responsibilities: 

Program Development & Proposal Writing 

• Lead the identification and analysis of funding opportunities to expand Project HOPE Polska’s program portfolio in line with organizational priorities and humanitarian needs, with a focus on, but not limited to, DG ECHO, Polish Aid, UN agencies, and other European institutional, private, and governmental funding streams.
• Contribute to the design of innovative program interventions by translating field needs, assessments, and donor priorities into fundable program concepts.
• Develop high-quality concept notes and full proposals in collaboration with program, MEARL, and technical teams, ensuring alignment with donor requirements and contextual needs.
• Ensure strong integration of technical components (e.g., MHPSS, protection, social support) in proposals, ensuring coherence and evidence-based approaches.
• Coordinate the end-to-end proposal development process, including timeline management, inputs consolidation, budget collaboration, and final submission to donors.

Donor Engagement & Grants Support

• Support coordination with partners during project implementation and identifying opportunities for future collaboration.
• Support grant management processes post-award, ensuring alignment between approved proposals, implementation plans, and donor compliance requirements.
• Support development and implementation of donor engagement strategies, including tailored approaches for priority donors.
• Conduct regular donor mapping and analysis to identify new funding sources and trends relevant to Project HOPE Polska programs.

Partnerships for Program Growth

• Support drafting and finalization of MOUs and Teaming Agreements to formalize collaboration with partners, including negotiating roles, responsibilities, and contributions within consortia.
• Assess partner technical and operational capacity to support leadership decisions and proposal positioning.
• Identify and engage strategic partners (NGOs, public institutions, academia, private sector, etc.) to strengthen program design and consortium-based proposals.

Systems, Tracking & Knowledge Support

• Contribute to documenting lessons learned and best practices to inform future proposals and program design.
• Analyze proposal outcomes and feedback to continuously improve proposal quality and win rates.
• Monitor trends in donor priorities and funding calls, providing regular updates to management
• Development and maintenance of a proposal pipeline, tracking ongoing opportunities, submission deadlines, and success rates.

Program Visibility & Representation

• Support development of communication materials (success stories, presentations, briefs) to strengthen donor engagement and funding positioning.
• Represent Project HOPE in coordination and working groups, donor meetings to position the organization for funding opportunities and partnerships.

Requirements:

✔ Master’s degree in Public Health, Social Sciences, International Development, or a related field (Public Health preferred)

✔ Minimum 5 years of experience within humanitarian and/or civil society organizations, preferably in public health or health-related programs

✔ Strong understanding of Humanitarian Principles and humanitarian programming

✔ Experience in proposal writing, fundraising, and new program development

✔ Knowledge of EU donor regulations and funding mechanisms

✔ Excellent communication, coordination, and partnership-building skills

✔ Working knowledge of Logical Framework, Project Management, and program portfolio supervision

✔ Strong analytical, organizational, and problem-solving abilities

✔ Attention to detail and strong informational writing skills

✔ Ability to work effectively with multicultural and multidisciplinary teams

✔ Adaptability, autonomy, and proactive approach in a dynamic environment

✔ Fluency in Polish and English required

✔ Proficiency in Microsoft Office; additional digital/computer skills are an asset

 Soft Skills We Value:

✔ Strong interpersonal skills and commitment to humanitarian principles

✔ Excellent coordination and facilitation skills with the ability to work effectively in multicultural and multidisciplinary teams

✔ Strong attention to detail and excellent writing and communication skills

✔ Analytical mindset with the ability to assess grant and program performance

✔ Organized, diplomatic, and proactive approach to work

✔ Adaptability, autonomy, resilience, and ability to work under pressure in a dynamic environment

✔ Strong organizational, critical thinking, and problem-solving skills

Code of Conduct

Project HOPE is committed to creating a work environment built on respect, integrity, accountability, and transparency. The organization maintains a zero-tolerance policy toward:

✔ Sexual exploitation and abuse
✔ Human trafficking
✔ Discrimination
✔ Corruption
✔ Harassment
✔ Conflicts of interest

All employees are expected to uphold safeguarding principles and ensure the protection and dignity of beneficiaries at all times.

At Project HOPE Polska, you will become part of a dedicated and supportive team committed to innovation, collaboration, and humanitarian values. Your ideas, expertise, and initiative will help shape sustainable programs and strengthen support for those who need it most.

📩 Apply now and become part of a mission-driven organization where your work will have real impact every day. We encourage motivated and passionate professionals to submit their applications and grow with us!

📩 How to Apply

Interested candidates are invited to submit their CV and a short motivation letter in both English and Polish to:

📧 [email protected]
👤 Lyudmyla Hano HR and Administration Officer
📞 +48 511 956 416

Please include the subject line: “Partnership Development Coordinator”

We strongly encourage passionate and motivated professionals who want to make a meaningful humanitarian impact to apply and become part of our international team in Kraków.

GDPR Information Clause:

The administrator of personal data is Project HOPE Polska.

Personal data will be processed solely for the purpose of the recruitment process in accordance with Article 6(1)(a) and Article 6(1)(c) of the General Data Protection Regulation (EU) 2016/679 (GDPR).

Providing personal data is voluntary but necessary to participate in the recruitment process. Data will be processed only for the duration of the recruitment process and will be deleted afterward unless the candidate gives consent for future recruitment processes.

Each candidate has the right to access, correct, delete, restrict processing, transfer their personal data, and submit a complaint to the President of the Personal Data Protection Office.

Please add the following consent clause to your CV:

“I hereby consent to the processing of my personal data by Project HOPE Polska for the purposes of the recruitment process in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR).”