Ogłoszenia - ngo.pl

Doctors Without Borders (MSF, Médecins Sans Frontières) is an international, independent medical humanitarian organization operating in over 70 countries around the world. MSF brings essential humanitarian aid to the victims of armed conflicts, epidemics and natural disasters, as well as to communities excluded from access to health care. In our activities, we are guided by medical ethics and the principles of impartiality, independence and neutrality.

MSF’s Operational Center in Brussels operating in Poland since the outbreak of the war in Ukraine is looking for candidates for the following position:

Admin Transit

Purpose of the position

The Admin Transit ensures the smooth coordination of staff movements between Ukraine and Poland, handling travel arrangements, transit support, and administrative processes in line with MSF standards.

Remuneration and basic conditions

Location: Poland – Rzeszów or Kraków
Contract type: Employment contract (umowa o pracę), full time
Working hours: Flexible, may include evenings, occasional weekends, and urgent situations

Desired date of start: July 2026

Length of contract: Till the end of 2026

Gross monthly remuneration: 9,800 PLN gross (full-time equivalent)

Key Responsibilities

-          Organize and coordinate travel (flights, visas, border crossings) for national and international staff

-          Ensure real-time follow-up and support to staff during transit

-          Arrange transport, accommodation, and logistics at transit locations

-          Liaise with external partners (airlines, authorities, service providers)

-          Handle administrative follow-up related to staff movements (documents, permits, records)

-          Support resolution of travel issues (delays, lost luggage, disruptions)

-          Maintain movement tracking tools and communication systems

Required Competencies

·       Experience in administration, logistics, or a similar role

·       Fluency in Polish and English (Ukrainian is an asset)

·       Strong organizational and coordination skills

·       Good computer literacy (MS Office)

·       Ability to work under pressure and adapt to changing situations

·       Valid category B driving license

Assets:

• Knowledge of Ukrainian

·       Previous experience with MSF or other international NGOs

Working Conditions

The role may require flexibility, including irregular hours, depending on operational needs and staff movements.

How to Apply
Please send your CV to [email protected] by 7 June 2026.
Kindly note that only shortlisted candidates will be contacted, and MSF reserves the right to close the recruitment process early. Please note that applications are reviewed on a rolling basis, and the recruitment process may be closed before the advertised deadline if suitable candidates are identified.

Submitted documents must include the following clause:  "Pursuant to Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (Official Journal of the EU L 119 of 4.05.2016), I consent to the processing of my personal data by the foundation Médecins Sans Frontières Operations with its registered office in Warsaw, (00-056) Kredytowa 3a, for the purpose of recruitment for the position of " Admin Transit ". At the same time, I declare that I have been informed about my right to access and correct my data and to withdraw my consent to their processing at any time, as well as that the provision of the data was voluntary."

If you want your CV to stay in our database for a longer period of time, please add the following: “I also agree to the processing of my personal data for future recruitment by the organisation indicated above.”

We process your personal data specified in the Labour Code or other specific laws on the basis of legal provisions and providing these data is necessary to participate in the recruitment process. We process other personal data (e.g. image, interests) on the basis of your voluntary consent given by you when sending us your recruitment application, and failure to provide such data does not affect the possibility of participating in the recruitment process. You have the right to access your data, including obtaining a copy of your data, rectifying your data, requesting deletion of your data, restricting processing of your data, objecting to the processing of your data and transferring the data you have provided (for which you have given your consent) to another data controller. You also have the right to lodge a complaint with the President of the Office for Personal Data Protection. The withdrawal of consent does not affect the lawfulness of processing carried out on the basis of consent before its withdrawal. We process your personal data for recruitment purposes for a period of 18 months. Your personal data may be accessed by job posting service providers, recruitment management system providers, IT service providers such as hosting and IT system providers. We do not transfer your personal data outside the European Economic Area. If you have any questions or want to withdraw your consent, you can contact our Data Protection Officer at: [email protected].